Fire Safety Company Software Built from Your Asset Register

With Mythex a fire safety company can build an asset register that plans each year's service visits, a client portal where site managers download certificates and see open remedials, and quotes built from a site survey. You describe your contracts and services in chat, test it in a live preview and publish it with a real database.

What servicing extinguishers, alarms and doors really involves

The work repeats: every extinguisher, alarm panel, emergency light and fire door at every site has a service interval, and each visit produces paperwork the building owner may have to show an inspector or insurer. Most firms plan next year's visits by leafing through last year's job sheets, which misses assets added mid-year and double-books ones already done. Remedial work found on a visit needs a quote, a purchase order and a return trip with the right part. And multi-site clients want each building manager to see only their own building's records.

Assets per site, each with a last and next service date
Visits generated from service intervals, grouped by area
Remedial defects tracked from finding to quote to fixed
Certificates and reports filed per site and per year
The named responsible person at each site, kept current
Van stock matched to the week's scheduled visits

What you can build for fire safety companies

A visit planner that reads the asset register

Record each asset with its service interval and the app lists what falls due each month. Due visits group by area so one technician covers neighbouring sites on the same day. Alarm tests carry the client's preferred hours, and jobs only go to technicians qualified for that system.

Build a scheduling app for my fire safety company. Each site has assets (extinguishers, alarm panels, emergency lights, fire doors) with a service interval. Generate due visits each month, group them by postcode area, and assign them to technicians qualified for that asset type. Record each site's preferred time for alarm tests.

A client portal that puts open remedials at the top

Site managers log in to see every asset in their building, its last and next service date, and downloadable certificates by year. Open remedial actions, such as a failed emergency light awaiting replacement, sit at the top with a status. Head office sees all buildings; each site manager sees one.

Create a client portal for my fire safety business. Clients see each site's assets with last and next service dates, download service reports and certificates by year, and see open remedial actions with their status at the top. Multi-site clients get a head office login for all sites and site manager logins for one site.

Remedial quotes with the photo attached

Build quotes from a survey, asset by asset, with contract options such as extinguishers only or all systems. Remedial quotes link to the defect found on a visit and carry the technician's photo, so the person approving understands it without visiting. Validity periods and out-of-hours assumptions sit on every quote.

Make a quoting tool for my fire safety company. Build service contract quotes from a site survey list of assets with options for annual or six-monthly visits. Create remedial quotes from a defect logged on a visit, with photos, parts and labour, a validity date and a field for the client's purchase order number.

Clients, sites and the person responsible

Clients link to sites, sites link to the assets you maintain. Each site stores contract terms, visit frequency, access instructions and the responsible person for fire safety, checked at every visit. Contract renewal dates are flagged two months ahead.

Build a CRM for a fire safety company. Store clients, their sites and the assets at each site, the services included in each site's contract, visit frequency, access notes and the responsible person's contact. Flag contracts renewing in the next 60 days and ask technicians to confirm the responsible person at each visit.

Van stock planned from next week's visits

Track extinguishers, signs, batteries, detectors, door closers and tamper tags in the warehouse and on each van. Parts used are logged per site so they reach the invoice, service exchange units are recorded when swapped, and parts for approved remedials are reserved.

Create an inventory app for my fire safety company with stock in the warehouse and on each van. Log parts used at each site visit, record service exchange extinguishers, reserve parts for approved remedial jobs, and show reorder alerts for tamper tags, seals and batteries. Suggest van top-ups from next week's scheduled visits.

A website that explains the paperwork

Service pages for extinguishers, alarms, emergency lighting and fire doors, each saying what a visit involves and what record the client receives. List the sectors you serve, your coverage area and whether you take out-of-hours alarm callouts, and invite new tenants to book a first-visit survey.

Build a website for my fire safety company with pages for extinguisher servicing, fire alarm maintenance, emergency lighting tests and fire door inspections, each explaining what the visit includes and what paperwork the client gets. Add sectors served, coverage area, technician qualifications and a survey request form asking for site type, floors and existing equipment.

From last year's job sheets to an asset register

Start with your ten largest contracts. Enter each site's assets with type, location in the building, last service date and interval; a CSV from your existing records speeds this up. Let the app generate the next twelve months of visits and compare them with what you would have planned by hand. Any asset the register finds that the job sheets missed is the reason to move the rest of the client list across.

Rules and records

Service frequencies and record-keeping duties depend on local rules and standards, which differ by country and building type. Store the interval you use per asset, and advise clients to check the requirements that apply where they operate. Keep reports in private storage, and record refused or postponed access with a date and reason, so there is evidence you tried to attend.

Interval stored per asset, not assumed
Postponed visits logged with a reason
Reports kept per site and year

Questions

Can the software plan our service visits automatically?

Yes. Record each asset with its service interval and ask for due visits to be generated monthly and grouped by area. Your planner then confirms access and routes, rather than building the list from old paperwork.

Can clients download their fire safety certificates?

Yes. A client portal can hold reports and certificates per site and per year, with each site manager seeing only their own building. Clients should check which records they are required to keep where they operate.

Can technicians use it on site from a phone?

The published app opens in any phone browser, so technicians can log results and photos on site. On Pro, Mythex can also turn it into Android and iPhone apps that open your published app.

Can it invoice remedial work separately from the contract?

Yes. Ask for routine visits billed under each contract and remedials invoiced after approval with the client's purchase order number. Online payment needs a provider you connect yourself.

Do I need to code, and what does it cost?

No coding is needed; you describe the app in chat and change it by asking. The Free plan has daily credits to build and publish, and Pro is $25/month with code editing, export and a custom domain.

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