Farmers' Market Software Built from a Description: Pitches, Traders and Shopper Listings

Mythex gives a farmers' market organizer one place for the two crowds they serve: traders who book and pay for pitches, and shoppers who want to know who is coming on Saturday. Describe how your market runs and it builds pitch booking, a trader portal, the weekly attendance list and a public website, all on one database.

The organizer's week, before software

Monday starts with trader emails: one cannot make it, two want the corner pitch, a new cheese maker has applied and attached a certificate that expires next month. By Thursday the pitch plan has been redrawn twice. On Saturday someone asks whether the egg stall is here, and nobody online could have told them. Fees arrive by transfer with vague references. The work is not hard, but it is scattered across inbox, spreadsheet and clipboard, and each market date starts the shuffle again. What helps is one record per trader and one list per market date.

Pitch bookings per date with size, power and water options
Regular traders holding the same pitch across a run of dates
Insurance and food hygiene documents with expiry dates
A public 'who's here this week' list for shoppers
Cancellation cut-off with a waiting list for casual traders
Product mix tracked so you recruit for the gaps

What you can build for farmers' markets

Pitch booking that keeps the layout stable

Traders pick dates, pitch size and whether they need power. Regulars book a whole season in one go and keep their spot. If they cancel before the cut-off, the pitch goes to the first casual trader on the waiting list. Fees are taken at booking through a payment provider connected under the market's account.

Build pitch booking for our weekly farmers' market. Traders choose market dates, a 3m or 6m pitch and whether they need power. Regular traders can book every Saturday from May to October at once. Cancellations before Wednesday noon release the pitch to a waiting list.

A trader portal for paperwork and market-day notices

Each trader logs in to upload public liability insurance and food hygiene paperwork, with the expiry date recorded. You see a list of documents expiring in the next 30 days. The same login shows their upcoming pitches, invoices and notices such as a changed setup time or a road closure.

Make a trader portal for our market. Traders upload insurance and food hygiene certificates with expiry dates, see their booked pitches and invoices, and read market-day notices. Give me a list of documents expiring within 30 days.

A stall directory tied to who is attending

Shoppers filter traders by product, such as bread, meat, vegan or gluten free, and see which dates each one attends. Each profile carries a photo of the farm or workshop, not just the stall, and a link to the trader's own site. Because it reads from the bookings, the list for this Saturday is always right.

Create a public directory of our market traders with photos, products, farm location and links, filters by product type and dietary need, and a 'here this Saturday' view built from the pitch bookings.

Applications, decisions and no-show history

Keep every application with products, location, documents and a status from received to accepted or declined. Record no-shows against each trader so a conversation about commitment rests on dates, not impressions. Sponsors and local partners can sit in the same list.

Build a CRM for our farmers' market with trader applications and their status, products and markets attended, pitch preferences, no-show dates and notes, plus a separate list of sponsors.

A market website shoppers actually check

Dates, times, location, parking and step-free access on the front page, with a cancellation notice slot for windy or flooded days. Below that, the traders attending this week and a page explaining how to apply for a pitch, including your rules on local produce.

Build a website for our farmers' market with dates and location, parking and access details, a notice banner for cancellations, this week's traders, and a trader application page explaining our local produce rules.

Occupancy, fees owed and product mix

See pitches filled per date, fee income and what is still unpaid, and the mix of traders by category across the season. A full market with no vegetable grower is weaker than a smaller one with a balanced range, and the chart shows it.

Make a dashboard for our farmers' market showing pitches filled per market date, pitch fee income and unpaid fees, and the number of traders per product category across the season.

Trader paperwork and the rules where you operate

Many markets ask food traders for insurance and hygiene documents, and some councils or market charters set extra conditions. Check what applies where you run the market and list it on the application page. Ask Mythex for private file storage for uploads and login so only the trader and the organizers can see a trader's documents.

Store expiry dates, not just files
Keep uploads private to the trader and organizers
Put the rules on the application page

From trader emails to one weekly list

Start with the traders you already have: enter them with products and their usual pitch, then open online booking for the next month only. When the first market runs from the booking list, add the portal for documents and switch the public site to read 'who's here this week' from bookings. Seasonal fairs and the Christmas market can follow as separate dates with their own pitch fees.

Questions

Can traders book and pay for market pitches online?

Yes. They choose dates and pitch options, and payment goes through a provider you connect with the market's own account. Regular traders can book several dates in one go.

Can I see which trader documents are about to expire?

Yes. Ask for an expiry date on every uploaded document and a list of those expiring soon. Sending reminder emails needs an email service you connect yourself.

What happens to pitch fees if the market is cancelled?

That is your rule to set, and the app can follow it, for example a credit to the next date. Put the rule in your trader terms so dozens of individual requests do not follow a rained-off Saturday.

Do I need to code?

No. You describe the market in chat, Mythex builds it with a database and logins, and you change it by asking, such as 'add a gazebo hire option'.

Is it free for a small community market?

The Free plan needs no card and gives daily credits to build and publish. Pro is $25/month if you want a custom domain, code editing or export.

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