Dance Studio Software for Terms, Enrolments and Showcases, Made with AI

With Mythex you can build the system a dance studio runs its terms on: online enrolment by age and style, a waiting list for full classes, a parent portal with fees and costume sizes, and showcase tickets shared fairly between families. You describe your timetable in chat, check it in a live preview and publish it.

How a dance studio's year actually works

Dance studios live by the term. Families enrol in the last weeks of the previous one, ballet for six-year-olds fills in a day while adult contemporary needs a push, and fees are due before the first class. Halfway through, costume sizes have to be collected so orders arrive in time. Exam entries go to the board with their own fee. At the end comes the showcase, with extra rehearsals, room clashes and a hall that only seats so many parents. Most of the people you deal with are parents paying for children, so every message, invoice and reminder goes to an adult about a child. Spreadsheets and a parents' group chat cope until a sibling discount gets missed or a costume order is late.

Classes by age group, style and level, each with a size cap
Enrolment per term, with current families invited first
A waiting list per class, contacted in order
Term fees, sibling discounts and separate costume and exam charges
Costume sizes collected early in term
Showcase seats allocated per family before general release

What you can build for dance studios

Term enrolment and trial classes with caps

Parents pick their child's age, see the classes that fit, and enrol for the term or book a trial. Each class has a cap and a separate, smaller limit on trial places, so the regular students still get the teacher's attention. When a class is full, the form puts the family on that class's waiting list instead.

Build an enrolment system for my dance studio. Parents filter classes by child's age, then style. Each class has a cap of 14 and no more than 2 trial places a week. Full classes offer a waiting list. Save the student, parent contact and class, and show me rosters per class.

A parent portal for fees, attendance and costumes

Parents log in to see each child's classes, attendance, fees paid and due, and showcase rehearsal times. Early in term, the portal asks for costume sizes, so you can place the order weeks before the show instead of chasing the last ten families by text.

Create a parent portal for my dance studio. Each parent sees their children's classes, attendance, term fees and balance, and showcase rehearsal schedule. Add a costume size form per child with a deadline, and a list for me of who hasn't submitted.

Term invoices with sibling discounts built in

Each family gets one term invoice covering all their children, with the sibling discount applied automatically. Costume and exam fees go on separate lines or separate invoices, so parents understand what they are paying for and you can see what is outstanding for each. Families who prefer monthly payments can be split into installments.

Make invoicing for my dance studio. One invoice per family per term listing each child's classes, 10% off the second child and 15% off the third. Costume and exam fees billed separately. Allow monthly installments and show unpaid balances.

Showcase tickets shared fairly between families

Each family can reserve a fixed number of seats first, say four, before any extras go on general release. That way no family misses out because a few booked a whole row. Masterclasses and holiday workshops can take bookings with their own capacity too.

Build showcase ticketing for my dance studio. The hall seats 250. Each enrolled family can reserve up to 4 seats in the first week, then remaining seats open to everyone. Show me seats sold per performance and a door list.

A studio website parents can search by age

Lay the timetable out by age first, then by style, because parents are looking for what their child can join on a Tuesday after school. Add term dates and fees, how trial classes work, and a page explaining exams and the showcase.

Make a website for my dance studio with a timetable filtered by age then style, term dates and fees, a trial class booking form, a teachers page, and a page about exams and our summer showcase.

Enrolment and retention by class, term over term

See how many students each class had this term against last, which families did not re-enrol, and the fees still unpaid. A class that loses students every term may need a new time slot or teacher.

Build a dashboard for my dance studio showing enrolment per class for the last 4 terms, term-to-term retention, students who did not re-enrol, and outstanding fees by family.

Students are children: keep parent data tidy

Link every student to one or more parent contacts and store medical notes, such as asthma or allergies, where teachers can see them during class. Ask for photo consent before any picture of a student goes on your website or social pages, and record the answer on the student's record. Let only staff log in to see student details; parents see only their own children.

Each student linked to parent contacts
Medical notes visible to teachers
Photo consent recorded per student

Planning next term before this one ends

Open re-enrolment to current families a few weeks before the public, using the same class list with next term's dates. Families appreciate first refusal, and popular classes fill before you spend anything on advertising. Book showcase rehearsals into the room schedule at the start of term too; added late, they clash with regular classes and studio hire.

Questions

Can parents enrol their children online?

Yes. They pick classes by age and style, enter the child's and parent's details, and the enrolment is saved to your database. Full classes switch to a waiting list automatically.

Can I offer current families first pick of next term?

Yes. Ask Mythex for a re-enrolment window that only existing families can use, opening to the public on a date you set.

Can parents pay term fees online?

Mythex can add a checkout through a payment provider account you connect. You can also keep bank transfer and mark invoices paid by hand.

Can families use it as a phone app?

The app works in any phone browser. On Pro, Mythex can also turn it into Android and iPhone apps that open your published app.

Do I need to code, and is it free?

No coding: you describe what you want and change it by chatting. The Free plan needs no card and lets you build and publish; Pro is $25 a month for a custom domain, code editing and more credits.

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