Audiology Clinic Booking, Aftercare and Hearing Aid Records Made with AI

An audiology clinic can use Mythex to build a readable website, online booking for hearing tests, wax removal and fittings, and a record of every patient's devices with serial numbers and warranty end dates. Describe the clinic, check it in a live preview, and publish it with a real database instead of a warranty folder and a paper diary.

Years of aftercare after one fitting

A hearing aid sale is the start of a long relationship: a test, a fitting once the aids arrive from the manufacturer, a fine-tuning visit a few weeks later, then years of cleaning, repairs, domes, filters and batteries, and a retest. Wax removal brings in a steady stream of new faces. Many patients are older, prefer the phone and come with a son or daughter who did the research. When warranties sit in a folder and repairs are tracked through a manufacturer portal, a free repair turns into a dispute and a patient waiting for a returned aid calls three times. The clinic needs devices, warranties, repairs and appointments on one patient record.

Separate appointment types for tests, wax removal, fittings and aftercare
Device model, serial numbers and warranty end per patient
Repair status from received to ready to collect
Loan devices tracked while a patient's aid is away
Consumables matched to each patient's device model
A clear phone number and call-back option for those who will not book online

What you can build for audiology clinics

Booking that knows a fitting needs the aids first

Hearing tests, wax removal, fittings and aftercare checks each have their own length. Fittings are booked once the ordered aids are in, and the first follow-up is booked at the fitting. The form records whether a relative is booking or attending, and there is a call-back option for patients who prefer the phone.

Build a booking system for my audiology clinic with appointment types for hearing tests (60 minutes), wax removal (30 minutes), hearing aid fittings and aftercare checks. Record who is booking and their relationship to the patient, offer a call-back request with a preferred time, and prompt staff to book a follow-up three weeks after each fitting.

A site written for the patient and the adult child

Explain what happens at a hearing test and how long it takes, which wax removal methods you use, and the hearing aid styles and brands you fit with the aftercare included. Use larger text, high contrast and a phone number at the top of every page. Say that relatives are welcome to attend and to call on a parent's behalf.

Make a website for an audiology clinic with large readable text and high contrast. Explain the hearing test, ear wax removal methods and prices, hearing aid styles and aftercare, show the phone number prominently on every page, and add a booking button plus a call-back request form.

Warranties and repairs patients can check themselves

Patients, or a relative helping them, log in to see their device model, serial numbers and warranty end date, a care guide for that model, and the status of any repair sent to the manufacturer. Domes, filters and batteries can be reordered in the right size for their aid.

Create a patient portal for my audiology clinic. Patients see their hearing aid model, serial numbers and warranty end date, a care guide for their model, repair status (received, sent to manufacturer, returned, ready to collect), and can reorder domes, wax filters and batteries matched to their device.

Demo, loan and stock devices by serial number

Hearing aid stock and demo units are tracked by model and serial number. Batteries, domes and wax filters are counted by size. Loan devices are recorded with the patient who has them and the date they are due back, because they go home during repairs and are easy to lose.

Make an inventory app for an audiology clinic tracking hearing aids and demo units by model and serial number, batteries, domes and wax filters by size, and loan devices with the patient holding them and the expected return date.

Retests, lapsing warranties and people still deciding

Each patient has their device, fitting date, warranty end and retest date. Lists show warranties ending in the next few months and patients due a reassessment. People who were tested but did not proceed stay on file for a friendly check-in later, since the decision often takes months.

Build a CRM for my audiology clinic with patients, their device model, fitting date, warranty end and retest due date. Show lists of warranties ending in the next three months, patients due a retest, and people tested in the last year who did not go ahead with hearing aids.

Consumables sorted by hearing aid model

Batteries, domes, wax filters, cleaning kits, chargers and TV streamers are filtered by the patient's device so they buy the right part. Click-and-collect sits next to delivery for patients who would rather pop in.

Build an online shop for my audiology clinic selling batteries, domes, wax filters, cleaning kits and accessories, filtered by hearing aid model, with click-and-collect and delivery. Take card payments through my payment provider account.

Health information: what to be careful about

Audiograms, medical history and device records are health data. Mythex gives you a real database, logins and per-patient access, but it holds no healthcare compliance certification, and it is your responsibility to meet the rules for health records where you operate. Keep clinical notes behind staff logins, show patients only their own records, and avoid putting clinical details in email reminders. If your regulator requires specific record systems, use the Mythex app for bookings, devices and aftercare alongside them.

Where to start

Begin with booking and the device record, because that is where the folder and diary hurt most. Enter the patients with aids under warranty first, with serial numbers and end dates, then switch new bookings online. Add the portal and consumables shop when the records are complete. Wax removal deserves its own simple page with a price and quick booking; it is often the first visit that leads to a hearing test.

Booking types and opening hours
Devices under warranty entered first
A separate wax removal page

Questions

Can relatives book appointments for a patient?

Yes. The booking form can record who is booking and their relationship to the patient. You can also offer a call-back request for those who prefer the phone.

Can patients track a hearing aid repair?

Yes. Each repair has a status such as received, sent to manufacturer, returned and ready to collect, and the patient sees it after signing in.

Is it suitable for health records?

Mythex provides logins, per-patient access and a real database, but it does not hold healthcare compliance certifications. Check the rules for health data where you operate before storing clinical notes.

Can the site be easy to read for older patients?

Yes. Ask for larger base text, high contrast and a prominent phone number, and check the preview on a phone before you publish.

Do I need to code, and what does it cost?

You will not write code: describe what you want and adjust it in chat. The Free plan has daily credits with no credit card, and Pro is $25/month with more credits and a custom domain.

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